Flyer Guidelines

Community Flyers Policies and Procedures

Mount Vernon City Schools cooperates with local organizations, booster groups, and community outreach that sponsor activities of an educational/enrichment nature for students by posting flyers on our Community Bulletin Board and distributing material electronically through InstantConnect.  All requests for flyer distribution must be approved by our District Office.

Approval Process

1. Submit the flyer through the online Flyer Submission Form. The submission must include the requested posting date, intended student audience, flyer information, and a PDF copy of the flyer.
2. Flyers will be reviewed by Mount Vernon City Schools before being posted. Submission of a flyer does not guarantee approval or posting.
3. Organizations should allow sufficient time for the review and approval process. Flyers should be submitted at least five days before the requested posting date.
4. All submissions must include the important information contained on the flyer in the Accessible Flyer Text field. This information helps ensure the flyer content is available to all users, including when an uploaded PDF is image-based or otherwise not fully accessible.

Method of Flyer Distribution

1. Approved flyers will be posted on the district's Community Bulletin Board for up to 30 days. Organizations wishing to continue a posting beyond 30 days must submit a new request.
2. Flyers are distributed electronically. Mount Vernon City Schools does not print or distribute paper copies of community flyers to students.
3. Posting a flyer on the Community Bulletin Board does not constitute endorsement or sponsorship by Mount Vernon City Schools.

Flyers must comply with the following guidelines in order to be approved for distribution.

1. The flyer must promote an event, activity, program, service, or opportunity that is appropriate for and may benefit Mount Vernon City Schools students and families.
2. The flyer must not appear to bear the authority of the district, must not be primarily commercial in nature, and must display a disclaimer such as: “The opinions, products, activities and/or services of this organization are neither sponsored nor endorsed by the school district.”
3. Flyers from outside organizations must be from a non-profit organization with a valid 501(c)(3) tax ID. Exceptions may be for after-school activities, activities during school breaks, or summer camp offerings.
4. Flyers must be submitted in PDF format and should be formatted to a standard 8.5" x 11" page size. Whenever possible, PDFs should be accessible and include alternative (alt) text for meaningful images and graphics.
5. Submitters must provide all important information contained on the flyer in the Accessible Flyer Text field of the submission form. This text may be used to provide an accessible alternative when the uploaded PDF does not meet accessibility requirements.
6. Flyers must be appropriate for a school audience and may not contain material that is misleading, discriminatory, unlawful, political in nature, or otherwise inconsistent with district policies and procedures.
7. Mount Vernon City Schools reserves the right to approve, decline, remove, or request revisions to submitted materials.

Accessibility

Mount Vernon City Schools is committed to making information available to all members of our community. Organizations are encouraged to submit accessible PDFs; however, all submitters must complete the Accessible Flyer Text field so that important event and program information can be provided in an accessible format when needed.

Use the button below to submit your PDF flyer to MVCSD.

Flyer Submission Form